University Archives & Historical Collections

tel 517.355.2330 / fax 517.353.9319 / email univrec@msu.edu

Establishment & Authority

The following documents are the authority for the University Archives and the University Records Program to exist and operate. University records that are inactive are to be managed through the University Archives. The methodology for creating, organizing, storing, and destroying or preserving university records is outlined in this manual.

MICHIGAN STATE UNIVERSITY BOARD OF TRUSTEES RESOLUTION ON THE PRESERVATION Of UNIVERSITY RECORDS AND THE ESTABLISHMENT OF THE UNIVERSITY ARCHIVES

November 21, 1969

1. The records of the official activities of the University officers and offices are the property of Michigan State University.

2. Such property is not to be destroyed without the approval of (a) the officer in charge of the department where the records are produced or accumulated, and (b) the Director of the Archives.

3. Restrictions may be placed on the access and use of confidential records entrusted to the Archives by the Board of Trustees, administrative officials, and other donors.

4. A University Archives shall be established under the direction of an archivist who shall be responsible to the Executive Vice President and Secretary to the Board and the Provost of the University. *

The Archives shall be the depository for University records which are no longer administratively useful in the several departments, but which have historical or other value. The Archives may also receive personal papers of officials, faculty, staff, students, alumni, and others.

*The University Archives is currently responsible to the Vice Provost for Libraries, Computing and Technology under the Office of the Provost and Vice President for Academic Affairs.

CONSTITUTION OF THE STATE OF MICHIGAN OF 1963

ARTICLE VIII. EDUCATION

Article 8, Section 5

University of Michigan, Michigan State University, Wayne State University; controlling boards.

Sec. 5. The regents of the University of Michigan and their successors in office shall constitute a body corporate known as the Regents of the University of Michigan; the trustees of Michigan State University and their successors in office shall constitute a body corporate known as the Board of Trustees of Michigan State University; the governors of Wayne State University and their successors in office shall constitute a body corporate known as the Board of Governors of Wayne State University.

Each board shall have general supervision of its institution and the control and direction of all expenditures from the institution's funds.

Each board shall, as often as necessary, elect a president of the institution under its supervision. He shall be the principal executive officer of the institution, be ex-officio a member of the board without the right to vote and preside at meetings of the board. The board of each institution shall consist of eight members who shall hold office for terms of eight years and who shall be elected as provided by law. The governor shall fill board vacancies by appointment. Each appointee shall hold office until a successor has been nominated and elected as provided by law.

HISTORY: Const. 1963, Art. VIII, Sec. 5, Effective Jan. 1, 1964.

NOTES: Former Constitution: See Const. 1908, Article XI, Secs 3, 4, 5, 7, 8, 16.